Accounts & Collection Management System
The receivables book, end to end — for the accounts and collection teams
Replaced spreadsheet-based chasing with one application covering receivables across six order types, ageing and outstanding pivots, follow-up logging, payment recording, a dispute workflow and management MIS.
Problems it solved
- Double-counted collections. A client settling three months with one transfer had the full amount credited to every invoice selected. Now one receipt splits oldest-first across the chosen bills, capped at what each has open.
- Invisible prior-year debt. Invoices in the accounting export with no matching row here could not be chased. A party-ledger view reconciles the two and makes follow-up, payment and dispute work on unmatched bills.
- Overstated calling activity. One client-level follow-up wrote onto every bill that client owned, so a single call read as six. Calls are now grouped by action, not by row.
- Ageing overstated by unapplied receipts. A payment-advice flow lets Accounts allocate held credit across invoices — the net balance never moves, but the open position becomes accurate.
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